PRIVACY POLICY
At EWL, we are committed to protecting and respecting your privacy and are committed to the 2018 GDPR standards (General Data Protection Regulations).
This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others, and how we keep it secure.
The categories of personal data are broadly drawn so that, for example, personal data are considered to be telephone numbers, addresses, financial information, photographs, ID numbers, email addresses, health records, etc.
Data protection is a fundamental right, protected not only by national legislation but also by European Law.
Any questions regarding this Policy and our privacy practices should be sent by email to ewl@womenlobby.org or by calling 00 32 2 2179020.
HOW DO WE COLLECT INFORMATION FROM YOU?
The EWL collects the personal information you provide to deliver different services such as weekly information newsletters and information on campaigns. The data are collected based on the EWL’s legitimate interests to keep you updated on the EWL’s activities.
What type of information is collected from you?
- The personal information we collect might include your name, address, email address, IP address, etc.
- If you make a donation online, we do not hold your card information, it is collected by our third-party payment processors, who specialise in the secure online capture and processing of credit/debit card transactions.
HOW IS YOUR INFORMATION USED ?
We may use your information to:
- Process a donation that you have made;
- Process orders that you have submitted;
- Seek your views or comments on the services we provide;
- Notify you of changes to our services;
- Send you communications, which you have requested and that may be of interest to you. These may include information about campaigns, appeals, and policy briefs, other fundraising activities, process a grant or job application.
WHO HAS ACCESS TO YOUR INFORMATION?
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes.
Third-Party Service Providers working on our behalf: We may need to pass your information to our third-party service providers, agents subcontractors, and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to send you mailings). However, when we use third-party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties beyond the EWL network for them to use for their own direct purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
For auditing purposes, we may show attendee lists obtained at events to donors for the sole purpose of verifying that funded events took place.
When you are using our secure online donation pages, a third party payment processor, who specialises in the secure online capture and processing of credit/debit card transactions, processes your donation. If you have any questions regarding secure transactions, please contact us.
YOUR CHOICES AND RIGHTS
We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent.
You have to right to:
– Be informed of how we are using your data
– Right to access to the information we hold on you
– Right of rectification
– Right to erasure
– Right to restrict processing
– Right to data portability
– Right to object
– Right to refuse to be profiled.
NEWSLETTER
Our EWL website offers you the opportunity to subscribe to our newsletter. The newsletter provides you periodically with information about our work. To receive our newsletter, we require a valid email address. When subscribing to our newsletter, we will store your IP address as well as the date and time you subscribe. This serves to protect us in the event a third party improperly and without your knowledge makes use of your email address to subscribe to our newsletter. We will not collect any other data. The data thereby collected is used solely for receiving our newsletter. You may cancel your subscription to the newsletter at any time by using the unsubscribe bottom.
POSTING ARTICLES, COMMENTS
On our EWL website, we offer you the opportunity to post articles, comments in relation to your organisation. For this purpose, the IP address of the user/internet connection subscriber is stored. This information is stored for our security in the event the author through his/her comments infringes against third party rights and/or unlawful content is entered. Consequently, we have a direct interest in the author’s stored data, particularly since we may be potentially liable for such violations. No data is transferred to third parties. Nor is any of this information matched to any information that may be collected by other components of our EWL website.
HOW CAN YOU ACCESS AND UPDATE YOUR INFORMATION
The accuracy of your information is important to us. We are working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please email us at ewl@womenlobby.org
If you want to be completely removed from our database or if you want a restriction of your data processing, please send an email to ewl@womenlobby.org or alternatively you can use the unsubscribe button.
If you are a member of the association, be aware that the fact that you ask to be removed from our database or to limit our access to your data, makes us unable to convene you to the meetings or other activities of the association.
You have to right to ask for a copy of the information EWL hold about you (there will be no charge for this request).
If you are concerned that we have not complied with your legal rights or applicable privacy laws, you may contact the Commission for the Protection of Privacy www.privacycommission.be, which is the regulator responsible for data protection in Belgium, where the EWL is located.
PERIOD OF STORAGE
EWL will store your information as long as you use our Services or you are a member of our network and until five years after your last use of our Services or the termination of the membership.
SECURITY PRECAUTIONS IN PLACE TO PROTECT THE LOSS, MISUSE OR ALTERATION OF YOUR INFORMATION
When you give us personal information, we take steps to ensure that it is treated securely.
Non-sensitive details (your email address etc…) are transmitted normally over the Internet and this can never be guaranteed to be 100 % secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
USE OF COOKIES
EWL’s website use cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences and provide anonymised tracking data to third party applications like Google Analytics. Such information will not identify you personally; it is statistical data about our visitors and their use of our site. This statistical data does not identify any personal details whatsoever.
Similarly, to the above, we may gather information about your general internet use by using a cookie file. Where used, these cookies are downloaded to your computer automatically.This cookie file is stored on the hard drive of your computer as cookies contain information that is transferred to your computer’s hard drive. They help us to improve our website and the service that we provide to you.
As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser.
We suggest consulting the Help section of your browser or looking at the « About Cookies website » which offers guidance for all modern browsers.
USE OF GOOGLE ANALYTICS WITH ANONYMIZATION
Our EWL website used Google Analytics, a web analysis service from Google Inc., hereinafter referred to as « Google Analytics employs so-called « cookies », text files that are stored to your computer in order to facilitate an analysis of your use of the site.
The information generated by these cookies, such as time, place, and frequency of your visits to our site, including your IP address, is transmitted to Google’s location in the US and stored there.
We use Google Analytics with an IP anonymization feature on our EWL website. In doing so, Google abbreviates and thereby anonymizes your IP address before transferring it from member states of the European Union or signatory states to the Agreement on the European Economic Area.
Google will use this information to evaluate your usage of our site, to compile reports on website activity for us, and to provide other services related to website and internet usage. Google may also transfer this information to third parties if the law requires this or to the extent third parties on Google’s behalf process this data.
Google states that it will never associate your IP address with other data held by Google. You can prevent cookies from being installed by adjusting the settings on your browser software accordingly. You should be aware, however, that by doing so you might not be able to make full use of all the functions of our EWL Website.
Google also offers a disabling option for the most common browsers, thus providing you with greater control over the data which is collected and processed by Google. If you enable this option, no information regarding your website visit is transmitted to Google Analytics. However, the activation does not prevent the transmission of information to us or to any other web analytics services we may use. For more information about the disabling option provided by Google, and how to enable this option, visit
https://tools.com/dlpage/gaoptout?hl=en.
USING PayPal AS A PAYMENT METHO
If, while completing your donation, you decide to use PayPal as an online payment service, your contact details will be sent to PayPal during the order process. PayPal is a service from PayPal (Europe) located in Luxembourg. PayPal assumes the function of an online payment service and trustee and offers buyer protection services.
The personal data transmitted to PayPal usually includes your first name, last name, address, telephone number, IP address, e-mail address, or other data required to process your order, such as the number of articles ordered, the article number, invoice amount, percentage taxes and invoice details, etc…
This information needs to be transferred to process your order using your chosen payment method, mainly in order to confirm your identity and manage your payment and the customer relationship.
Please note the following however: PayPal may also pass on your personal data to subcontractors or other affiliates, to the extent necessary for fulfilling the contractual obligations arising from your order or for processing personal data in your order.
Depending on the payment type, you pre-select in your PayPal account, which may include payment by invoice or direct debit, PayPal will transfer the personal data transferred to PayPal to credit agencies. The information transferred serves to identify you and to verify your creditworthiness with regard to the order you have placed. Please refer to the PayPal Privacy Policy for more information on the credit agencies PayPal transfers data to and which data is collected, processed, stored and passed on by PayPal: https://paypal.com/de/webapps/mpp/ua/privacy-fu
LINKS TO OTHER WEBSITES
Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website, so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access those using links from our website.
In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third party site.
16 or UNDER CHILDREN’S PRIVACY
We are concerned to protect the privacy of children aged 16 or under. Our services do not address anyone under the age of 16. In the case we discovered that a child under 16 has provided us with personal information, we immediately delete this from our server. If you are aged 16 or under, please get your parent/guardian’s permission beforehand whenever you provide us with personal information.
SECURITY
We take precautions to protect your information both online and offline. Only employees who need the information to perform specific actions are granted access to personally identifiable information.
UPDATE
This policy will be updated from time to time. We advise you to review this page periodically for any changes. These changes are effective immediately after they are posted on this page.
WHO SHOULD YOU CONTACT FOR MORE INFORMATION ABOUT THE PROCESSING OF YOUR PERSONAL DAY THE EWL
If you feel that your personal data are being misused by the EWL, or their processing by the EWL is otherwise not compliant with the EC Regulation, you should notify the Data Controller for the processing in question and ask her to take action. (to add the email of the person in charge)
INFORMATION/CANCELLATION/DELETION
On the basis of the Federal Data Protection Act, you may contact us at no cost if you have questions relating to the collection, processing or use of your personal information, if you wish to request the correction, blocking or deletion of the same, or if you wish to cancel explicitly granted consent. Please note that you have the right to have incorrect data corrected or to have personal data deleted, where such a claim is not barred by any obligation to retain this data.
If you wish to exercise any of these rights or have any questions about this policy, please contact :
The Data Protection Officer
European Women’s Lobby
18, rue Hydraulique
B-1210 Brussels
Email : ewl@womenlobby.org
